Presentation Guidelines

 

Oral Presentation Guidelines

All oral presenters must provide their final presentation (16:9 format) on a USB drive at Speaker Check-In during the designated times. PC laptops will be used and equipped with the latest software. Presentations should be provided in PowerPoint. Personal laptops may not be used. The Speaker Check-In schedule is in place to ensure that all sessions run smoothly. Failure to to submit your presentation as indicated may result in technical errors or mission graphics for your presentation. 

 

Oral Presentation Guidelines
  • Keynote presentations are 35-minutes plus 5-minutes for questions and answers.
  • Symposia presentations are 20-minutes plus 5-minutes for questions and answers.
  • Oral abstract presentations are 10-minutes plus 2-minutes for questions and answers. 
  • Satellite Presentations are 12-minutes plus 3-minutes for questions and answers.

 

Presenter Guidelines
  • Arrive to your presentation room 15-minutes prior to the session start time to familiarize yourself with the microphone, slide advancer, and stage set-up.
  • Please be seated at the front of the presentation room in the row reserved for speakers.
  • The Session Chairs will introduce you and monitor the length of the presentation. 
  • A speaker timer will be visible from the podium.
  • A laser pointer and slide advancer will be available at the podium for your use. 
  • All mobile phones must be turned off while you are presenting. 

 

Presentation Upload Information

For IHW 2025, presenters may upload their presentations in advance to bypass the Speaker Check-In lines. A Dropbox link was sent to all presenters via email and will remain active until the night before your scheduled talk.

 

You may either upload your presentation in advance or bring it on a USB drive to Speaker Check-In during the designated times listed below.

 

Please note:

  • Presentations must be submitted in PowerPoint 16:9 format.
  • Only PC laptops will be used for presentations and will be equipped with the latest software.
  • Personal laptops may not be used for presentations.
     

Failure to submit your presentation as instructed may result in technical issues or missing content during your talk.

 

Speaker Check-In Hours

Location: Room IV
 

Presentation Date Speaker Check-In Date    Hours

Saturday, 26 July

& Sunday, 27 July

Saturday, 26 July

08:00 - 11:00

Monday, 28 July

Sunday, 27 July

08:00 - 11:00

Tuesday, 29 July

Monday, 28 July

08:00 - 11:00

Wednesaday, 30 July

Tuesday, 29 July

08:00 - 11:00

 

Poster Presentation Guidelines

Posters will be on display Sunday or Tuesday. Posters displayed on Sunday should be set up between 7:15 AM and 10:30 AM. They must be taken down promptly at the conclusion of the poster session at 22:00. Posters assigned to Tuesday will need to be put up between 7:15 AM and 10:30 AM. They must be taken down promptly at the conclusion of the poster session at 22:00. 

 

Poster sessions are scheduled based on topic and the last two digits of your abstract presentation number. For example, 1.01 is an odd numbered abstract; whereas 1.02 is an even numbered abstract. 

 

At least one author is required to be present at the poster during the assigned presentation time listed below. Please check your email to confirm whether you are scheduled to stand by your poster during the first half (19:30–20:45) or the second half (20:45–22:00) of the session.

 

Each presenter will have 1 hour to stand by their poster and engage with attendees.

 

*Posters not removed by 22:00 will be discarded.

 

Poster Dimensions & Setup

  • Poster display space is limited to 33.1 inches (width) x 46.8 inches (height) (DIN A0 / 841 mm x 1189 mm).
    Please ensure your poster width does not exceed 33 inches.

  • TESA Powerstrips will be provided to affix your poster to the display board.
  • At least one author is required to be present during the assigned poster session for their topic.

 

Poster Size: DIN A0

 

Suggested Poster Format

  • Poster numbers will be provided onsite. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Posters should be legible from a distance of approximately 1.5 meters (5 feet).
  • We recommend printing your poster as a single large sheet, using foldable fabric or matte/semi-gloss paper. 
  • At the top center of your poster, include:
    • The presentation title in large, clear text
    • Author names
    • Institution(s) where the work was conducted
  • It’s recommended to include Introduction and Summary/Conclusion sections.
  • Use double spacing for all lines of text to improve readability.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.

 

Please plan to print and bring your poster with you. IHW will not print any posters. 

 

Nearby Poster Printing Options

If you need to print your poster in Berlin, here are two locations near the Estrel Hotel that print posters:

 

  1. CENTRALSTATION Druck+Kopie - Rundumservice | Centralstation Berlin

  2. Kopierladen Berlin - Ihr Copyshop in Berlin - Digitaldruckerei

 

Please note: These businesses are provided for your convenience. IHW does not have an official partnership with these companies.

 

We recommend contacting the print shops directly in advance to confirm availability, sizing, and turnaround time.

 

 

Questions? 

For questions, please contact IHW@conferencesolutionsinc.com.