Presenter Guidelines


Oral Presentation Guidelines

  • Keynote presentations are scheduled for 35 minutes plus 5 minutes for questions and answers.

  • Symposia presentations are scheduled for 20 minutes plus 5 minutes for questions and answers.

  • Oral abstract presentations are scheduled for 10 minutes plus 2 minutes for questions and answers, unless otherwise specified in the abstract disposition notice. All oral abstract presenters are scheduled to present a poster as well. 


Speaker Check-In

All oral presenters must provide their final presentation on a USB stick at Speaker Check-In during the designated days and times below. The Speaker Check-In schedule is in place to ensure that all sessions run smoothly.  Failure to submit your presentation as indicated may result in technical errors or missing graphics for your presentation.  


Both Mac and PC laptops will be used and equipped with the latest software:

Mac = Keynote 6.6.2 and PowerPoint 2016

PC = PowerPoint 2017

Presentations should be provided in Keynote or PowerPoint.  Personal laptops may not be used.

Note: Format your slides for "wide-screen" 16:9


Presentation Date Speaker Check-In Date Hours

Saturday, 29 July - Satellite presenters speaking between 08:30 - 10:00

Saturday, 29 July - Satellite presenters speaking after 10:30

Saturday, 29 July - Opening Symposium

Saturday, 29 July      


07:30 - 09:00

09:00 - 12:30

12:30 - 16:30

Sunday, 30 July Saturday, 29 July 12:30  - 16:30
Monday, 31 July Sunday, 30 July 07:30 - 15:30
Tuesday, 1 August Monday, 31 July 08:00 - 11:00
Wednesday, 2 August

Tuesday, 1 August

08:00 - 15:30


Presenter Guidelines

  • Arrive to the presentation room 15-minutes prior to the session start time to familiarize yourself with the microphone, laser pointer, slide advancer, and stage set-up.
  • Please be seated at the front of the presentation room in the row reserved for speakers.
  • We have 2 headset microphones that clip behind your ear that will be rotated between speakers.  Please wear something that the receiver pack can hook onto.  You will receive this from the session coordinator prior to your talk.  That is why we ask that you be seated in the front of the room.
  • The Session Chair will introduce you and monitor the length of the presentation.
  • A speaker timer will be visible on the podium.
  • A laster pointer and slide advancer will be available at the podium for your use.
  • All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. 




Poster Requirements

  • Poster presentation space is limited to the dimensions of .9-meter wide (90 cm) and 1.5-meter high (150 cm).
  • Posters must be affixed to the boards with heavy adhesive tape or double-sided tape - please bring your own tape. 
  • Photography is prohibited in the poster sessions.
  • At least one of the authors must be present at your poster during your designated poster session time.


Suggested Poster Format

  • Poster numbers will be provided on-site and will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Posters should be easily read at a distance of 1.5 meters (5 feet).
  • A poster printed on one large sheet of matte or semi-gloss paper is encouraged. 
  • Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
  • Introduction and Summary/Conclusions sections are advised.
  • Lines of text should be double-spaced. 
  • Only text, graphs, photographs, and artwork may be placed on the poster board.


Poster Presentations

Poster Setup

Presenters may set up their posters on Saturday, 29 July between the hours of 13:00 – 17:00 and on Sunday, 30 July between 10:30 – 17:00. The poster area will open on Sunday, 30 July at 17:30.  All posters must be installed no later than 17:00 on Sunday, 30 July. 


Presentation Requirements

All posters remain up for the duration of the Workshop.  At least one of the authors must be present at the poster during the poster session time as listed below.  The last two digits of the poster number will determine which session to present at:


Poster Session I

Sunday, 30 July

17:30 - 19:00

Poster Session II

Tuesday, 1 August

17:30 - 19:00

Odd Numbered Abstracts - All Topics

(i.e. 1.01, 2.15, 3.23, 4.47)

Even Numbered Abstracts - All Topics

(i.e. 1.02, 2.30, 3.24, 4.48)


Poster Dismantle

Posters can be removed beginning at 15:30 on Wednesday, 2 August. Posters remaining after 17:00 on Wednesday, 2 August will be discarded.