Travel & Transportation

 

Travel to Brussels Airport

Ghent is only 45 minutes from the international airport of Zaventem "Brussel Airport" (airport code BRU), where flights arrive from and depart to more than 70 destinations. The airport offers direct non-stop service from New York JFK, Chicago, Newark, Atlanta, Toronto, Washington and Philadelphia. For more information please visit, http://www.brusselsairport.be/en/.

 

The airport train station (Brussels Airport-Zaventem) is located below the terminal (basement level-1), with a train connecting directly from the airport to Gent Sint Pieter's station in 54 min.

 

Public Transport

Ghent’s public transport network is operated by the Flemish Transport Company De Lijn, and consists of trams and buses.  Plan your journey with the online route planner.

 

Tram Line 1 connects the train station Gent-Sint-Pieters with the city centre (e.g. Castle of the Counts-Gravensteen) and can be used to reach the Workshop Venue (ICC Ghent) from downtown: about every 6 min, from 6 AM until 11 PM.  Exit the tram at stop “Van Monckhovenstraat” and walk 7 min across the Citadelpark to get to the entrance of the ICC. “De Lijn” buses also stop in front of the entrance of the ICC (stop “Ledeganckstraat”). 

Map ICCv1

Visa Information

It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest Belgian embassy or consulate to determine the appropriate timing of their visa applications.

 

Most countries will require visa applicants to provide supplementary information explaining the purpose of their travel. In this regard, providing a letter of invitation to the 2017 Workshop may be useful. A link to generate a customized letter of invitation can be found in your registration confirmation. The conference secretariat will not directly contact embassies and consulates on behalf of visa applicants.

 

Passport Requirements

Check the expiration date on your passport carefully before traveling to Europe.  Entry into any of the 26 European countries in the Schengen area for short-term tourism, a business trip, or in transit to a non-Schengen destination, requires that your passport be valid for at least three months beyond your intended date of departure. If your passport does not meet the Schengen requirements, you may be refused boarding by the airline at your point of origin or while transferring planes. You could also be denied entry when you arrive in the Schengen area. For this reason, we recommend that your passport have at least six months’ validity remaining whenever you travel abroad.  You can find passport validity requirements for your destination country, along with other important information, on our Country Specific Information pages. To ensure that your travel plans are not disrupted, plan ahead to renew your passport before traveling. 

 

The European countries that make up the Schengen area are enforcing the requirement that short-term tourism or business visitors’ passports be valid for at least three months beyond the intended date of departure from the Schengen area, though adherence varies from country to country.  Some Schengen countries assume all travelers will stay the full three months allowed for visa-free visitors, meaning you may not be admitted unless your passport is valid for at least six months, regardless of the duration of your stay.  This requirement may also apply if you are transiting a Schengen airport for several hours en route to a non-Schengen destination. 

 

When you first cross any external border of the Schengen area and present your passport for entry, an immigration official will determine if you qualify for entry into the Schengen area. You may be denied entry if the officer determines you do not qualify for entry. When moving from one Schengen country to another, you do not need to show your passport until you exit the Schengen area.  Ensure your passport is stamped upon entry and exit.  

 

What makes a passport valid?

  • Does not expire within the date parameters established by the country of issue or travel. Some countries require the passport remain valid for 6 months after date of departure.
  • Has blank pages for immigration stamps, not including the final page of the visa section.
  • Is in good condition, is not damaged or torn.

 

Transportation to and from the Airport

The Brussels Airport (BRU) is located approximately 40.6 miles (65.4 km) from the Workshop venue, the ICC Ghent, and the Workshop accommodations. The following transport linkages are available to and from Brussels Airport.

 

Train

Ghent is easy to reach by train from all Belgian and European cities and is only half an hour from Brussels South Station.

 

The two main stations in Ghent are:

 

Gent-Sint-Pieters Station
From here tram no. 1 will take you direct to the city centre, temporary stop 'Korenmarkt'.
Visitors arriving in Ghent by train at the Gent-Sint-Pieters railway station can browse information at a digital 3D information point.

 

Dampoort Station
From here, buses 3, 17, 18, 38 and 39 will also take you direct to the city, stop 'Korenmarkt'.

From Gent-Sint-Pieters railway station you can reach the station Brussel Zuid in half an hour (by 'IC' Inter City or 'IR' InterRegio train). Here the Eurostar and Thalys high-speed trains can rush you to Paris (1½ hours) and London, Amsterdam or Cologne (2½ hours).

 

Car Rental

In the arrivals hall of the Brussels Airport you will find the desks of the major car rental companies.

 

AVIS|BUDGET

Contact
Phone + 32 (0)2 720 09 44
Fax + 32 (0)2 725 93 35
www.avis.be
airport@avis.be

Opening hours
Monday till Friday: 6.30 am - 11.30 pm 
Saturday: 6:30 am - 9 pm
Sunday: 6:30 am – 11:30 pm

 

ENTERPRISE

Contact
Phone +32 (0)12 39 09 59
brusselsairport@rentacar.be
www.enterpriserentacar.be

Opening hours
Monday to Sunday: 6:30 am – 11:30 pm

EUROPCAR

Contact
Phone + 32 (0) 2 721 05 92
Fax + 32 (0)2 725 79 24
Station code: BRUT01
www.europcar.be
EuropcarBruAirport@mail.europcar.com

Opening hours

Check-out:
Monday-Friday: 6:30 am - 11:00 pm
Saturday: 6:30 am - 9:00 pm
Sunday: 6:30 am - 11:00 pm

Check-in:
Monday-Friday: 7:00 am - 9:00 pm
Saturday: 8:00 am - 4:00 pm
Sunday: 7:00 am - 9:00 pm

 

HERTZ

Contact
Phone +32 (0)2 720 60 44
Fax +32 (0)2 720 36 36
brusselsairport@hertz.com
www.hertz.be

Opening hours
Monday - Sunday: 6.30 am - 11.30 pm
except on Saturday: 6.30 am - 9 pm

SIXT

Contact
Phone +32 (0)70 22 58 00
Fax +32 (0)2 753 25 61
Sixt Rent a car
ap5909@sixt.com

Opening hours
Monday - Sunday: 6.30 am - 12 midnight

 

THRIFTY

Contact
Phone +32 (0)2 720 60 44
Fax +32 (0)2 720 36 36
brusselsairport@hertz.com
www.hertz.be

Opening hours
Monday - Sunday: 6.30 am - 11.30 pm
except on Saturday: 6.30 am - 9 pm

 

 

Returning your rental car

To return you rental car please follow the dedicated signage. The rental car entrance is located left of the access road to the airport, in the direction of Front Park 1. Please keep in mind that the administrative procedure to return a rental car takes about 10 minutes.

 

Traveling from Other European Cities to Ghent by Bus

 

Eurolines

Eurolines runs daily coach services to more than 500 destinations in Europe. Ghent is one of them. You can book your journey at the website www.eurolines.com/.

 

Flixbus

FlixBus offers bus travel to hundreds of destinations within Europe on a daily basis, including Ghent. Tickets can be booked at attractive prices on the website https://www.flixbus.com/.