Presentation Guidelines

All oral presenters must provide their final presentation (16:9 format) on a USB drive at Speaker Check-In during the designated times. PC laptops will be used and equipped with the latest software. Presentations should be provided in PowerPoint. Personal laptops may not be used. The Speaker Check-In schedule is in place to ensure that all sessions run smoothly. Failure to submit your presentation as indicated may result in technical errors or missing graphics for your presentation. 

Oral Presentation Guidelines

Presenter Guidelines

• Arrive to your presentation room 15-minutes prior to the session start time to familiarize yourself with the microphone, slide advancer, and stage set-up.
• Plan to stay for your whole session.
• Please be seated at the front of the presentation room in the row reserved for speakers.
• The Session Chairs will introduce you and monitor the length of the presentation. 
• A speaker timer will be visible from the podium.
• A laser pointer and slide advancer will be available at the podium for your use. 
• All mobile phones must be turned off while you are presenting. 

Presentation Upload Information

For IHW 2026, presenters may upload their presentations in advance to bypass the Speaker Check-In lines. A Dropbox link was sent to all presenters via email and will remain active until the night before your scheduled talk.

Presenters have the option to either upload their presentation in advance or bring it on a USB drive to Speaker Check-In during the designated times listed below.

Please note: This does not apply to Satellite presenters. If you are presenting in a Satellite Session, your presentation must be uploaded by Monday, 6 July, using the link provided to you.

Please note:

• Presentations must be submitted in PowerPoint 16:9 format.
• Only PC laptops will be used for presentations and will be equipped with the latest software.
• Personal laptops may not be used for presentations.
   

Failure to submit your presentation as instructed may result in technical issues or missing content during your talk.

Speaker Check-In

Location: Near Registration

**If you are presenting in a Satellite Session, your presentation must be uploaded by Monday, 6 July

The goal of the Flash Talk is to briefly showcase your poster presentation and encourage attendees to visit your poster during the poster session. Please keep your presentation concise and engaging without revealing all of your results.

Presentation Guidelines:

• Each presentation is limited to 3 minutes maximum

• A speaker timer will be visible from the podium

• Session Chairs will introduce presenters and monitor presentation timing

• A laser pointer and slide advancer will be available at the podium

• Please ensure all mobile devices are silenced or turned off while presenting

Slide Submission Requirements:

• Upload 1 to 3 slides

• If incorrect formats are uploaded, your submission will be returned for editing.

Please arrive at the session room 10 minutes early and plan to stay for the entire session. Session chairs will call presenters to indicate when it's time to line up. Staff will be on hand to verify and organize presenters into the correct order.

Unable to Present?

If you are unable to participate in the Flash Talk session, please notify us by email at IHW@ConferenceSolutionsInc.com no later than Friday, June 12, 2026.

Presentation Upload Deadline

Please upload your PowerPoint slide by Monday, July 6, 2026 using the upload link included in your acceptance email sent on May 21, 2026.

To accommodate all accepted posters, presentations will be divided between two display periods.

How to Determine Your Poster Session

Poster sessions are assigned based on your topic area and the last two digits of your abstract number.

Examples:

• 1.01 = Odd-numbered abstract
• 1.02 = Even-numbered abstract

Your poster assignment (Sunday or Tuesday) will be listed in the mobile app.

Poster Dimensions & Setup Poster display space is limited to 44 inches width x 44 inches height (117.92 cmx117.92 cm). Please ensure your poster width does not exceed 44 inches (117.92 cm). Orientation: Horizontal or Vertical Push pins will be provided to affix your poster to the display board. At least one author is required to be present during the assigned poster session for their topic.

Suggested Poster Format

• Poster numbers will be provided onsite. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
• Posters should be legible from a distance of approximately 1.5 meters (5 feet).
• We recommend printing your poster as a single large sheet, using foldable fabric or matte/semi-gloss paper. 
• At the top center of your poster, include:
  • The presentation title in large, clear text
  • Author names
  • Institution(s) where the work was conducted
• It’s recommended to include Introduction and Summary/Conclusion sections.
• Use double spacing for all lines of text to improve readability.
• Only text, graphs, photographs, and artwork may be placed on the poster board.

Nearby Poster Printing Options

These businesses are provided for convenience only. Please contact them directly to confirm availability and turnaround times.

Questions? 

For questions, please contact IHW@conferencesolutionsinc.com.