Presentation Guidelines

 

Oral Poster

 

All oral presenters must provide their final presentation (16:9 format) on a USB drive at Speaker Check-In during the designated times. PC laptops will be used and equipped with the latest software. Presentations should be provided in PowerPoint. Personal laptops may not be used. The Speaker Check-In schedule is in place to ensure that all sessions run smoothly. Failure to submit your presentation as indicated may result in technical errors or missing graphics for your presentation. 

 

Oral Presentation Guidelines
  • Keynote presentations are 35-minutes plus 5-minutes for questions and answers.
  • Symposia presentations are 20-minutes plus 5-minutes for questions and answers.
  • Oral abstract presentations are 10-minutes plus 2-minutes for questions and answers. 
  • Satellite Presentations are 12-minutes plus 3-minutes for questions and answers.

 

Presenter Guidelines
  • Arrive to your presentation room 15-minutes prior to the session start time to familiarize yourself with the microphone, slide advancer, and stage set-up.
  • Plan to stay for your whole session.
  • Please be seated at the front of the presentation room in the row reserved for speakers.
  • The Session Chairs will introduce you and monitor the length of the presentation. 
  • A speaker timer will be visible from the podium.
  • A laser pointer and slide advancer will be available at the podium for your use. 
  • All mobile phones must be turned off while you are presenting. 

 

Presentation Upload Information

For IHW 2026, presenters may upload their presentations in advance to bypass the Speaker Check-In lines. A Dropbox link was sent to all presenters via email and will remain active until the night before your scheduled talk.

 

Presenters have the option to either upload their presentation in advance or bring it on a USB drive to Speaker Check-In during the designated times listed below.

 

Please note: This does not apply to Satellite presenters. If you are presenting in a Satellite Session, your presentation must be uploaded by Monday, 6 July, using the link provided to you.

 

Please note:

  • Presentations must be submitted in PowerPoint 16:9 format.
  • Only PC laptops will be used for presentations and will be equipped with the latest software.
  • Personal laptops may not be used for presentations.
     

Failure to submit your presentation as instructed may result in technical issues or missing content during your talk.

 

Speaker Check-In

Location: Near Registration

Presentation Date Check-In Date Hours
Sat 11 July & Sun 12 July Sat 11 July 08:00 – 11:00
Mon 13 July Sun 12 July 08:00 – 11:00
Tue 14 July Mon 13 July 08:00 – 11:00
Wed 15 July Tue 14 July 08:00 – 11:00

**If you are presenting in a Satellite Session, your presentation must be uploaded by Monday, 6 July

Important: Incorrect submission may result in technical issues or missing content.

 

Posters will be on display Sunday or Tuesday. Posters displayed on Sunday should be set up between 7:15 AM and 10:30 AM. They must be taken down promptly at the conclusion of the poster session at 22:00. Posters assigned to Tuesday will need to be put up between 7:15 AM and 10:30 AM. They must be taken down promptly at the conclusion of the poster session at 22:00. 

 

Poster sessions are scheduled based on topic and the last two digits of your abstract presentation number. For example, 1.01 is an odd numbered abstract; whereas 1.02 is an even numbered abstract. 

 

At least one author is required to be present at the poster during the assigned presentation time listed below. 

 

*Posters not removed by 22:00 will be discarded.

 

Poster Dimensions & Setup

  • Poster display space is limited to 44 inches width x 44 inches height (117.92 cmx117.92 cm).

  • Please ensure your poster width does not exceed 44 inches (117.92 cm).

  • Orientation: Horizontal or Vertical

  • Push pins will be provided to affix your poster to the display board.
  • At least one author is required to be present during the assigned poster session for their topic.

 

Suggested Poster Format

  • Poster numbers will be provided onsite. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Posters should be legible from a distance of approximately 1.5 meters (5 feet).
  • We recommend printing your poster as a single large sheet, using foldable fabric or matte/semi-gloss paper. 
  • At the top center of your poster, include:
    • The presentation title in large, clear text
    • Author names
    • Institution(s) where the work was conducted
  • It’s recommended to include Introduction and Summary/Conclusion sections.
  • Use double spacing for all lines of text to improve readability.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.

 

Please Note: IHW does not provide poster printing. You must print and bring your poster.

 

Nearby Poster Printing Options

FedEx Ship Centre
1 Place Ville Marie
Montreal, QC
Copie Nova
1015 Sherbrooke W.
Montreal, QC
MP Repro
1080 Beaver Hall Hill
Montreal, QC

These businesses are provided for convenience only. Please contact them directly to confirm availability and turnaround times.

 

 

Questions? 

For questions, please contact IHW@conferencesolutionsinc.com.